Are you looking for an exciting new career path?
Bray Whaler is hiring highly motivated Project Coordinators and experienced Project Managers to join our dynamic team. You’ll work closely with vendors and clients to create, deliver and install custom hospitality furnishings at some of North America’s most beautiful hotels and resorts. This is the job for you if you want to learn and grow, have strong communication and computer skills, and work with speed and accuracy. Loving details and deadlines is a plus! At the end of the day, what we value most is a strong work ethic, integrity, and a can-do attitude.
We operate under flexible work hours, and offer a potential hybrid work option once trained. Other perks include a competitive salary and desirable benefit package, best of all we are a dog-friendly employer. Well-behaved pups are welcome in the office.
If this sounds like a great fit and you meet our qualifications below, please upload your cover letter and resume in pdf format here.
Project Coordinator – Hospitality Procurement
Reports to: Project Manager/Director
Purpose of Position: Contact vendors and shippers to confirm that merchandise, supplies, and equipment are forwarded on specified shipping dates. Coordinate and present data to ensure clients’ project goals are accomplished within schedule and budget. Plan, troubleshoot, and clearly communicate to deliver outstanding levels of client satisfaction, retention, and referral business.
Duties/Responsibilities:
- Enter specifications and budgets into the database.
- Assist the Project Manager in preparation of vendor bid packages, purchase orders, submittals, change orders, and reports.
- Contact vendors by email or phone to verify manufacture and shipment of goods on specified date.
- Update data in daily expediting reports, track invoices and request approvals on shop drawings, submittals, and funding requirements.
- Communicate with transportation companies to confirm pick-up and delivery of goods and update database.
Skills/Abilities Required:
- Proficiency and speed with MS Word, Windows, and Excel
- Accuracy & detail orientation for error free work
- Professional written and verbal communication skills
Project Manager – Hospitality Procurement
Reports to: Project Director
Purpose of Position:
Plan, direct and coordinate the activities of your team to ensure schedules and project goals are accomplished within the parameters of the purchasing agreement. Position requires integrity, honesty, accountability, commitment to meeting deadlines, organizational skills to balance multiple tasks and priorities, and excellent problem solving and critical thinking skills to overcome obstacles. Maintain a respectful, collaborative attitude toward clients, employees, and co-workers. Deliver outstanding levels of client satisfaction, retention, and referral business.
Duties/Responsibilities:
- Review kick-off information to determine schedule, funding requirements, approval procedures, staffing needs, and any special requirements for each phase of the project.
- Establish work plan and identify staff assignments, duties, and scope responsibility.
- Review design specifications and supervise coordinator(s) to ensure specifications are properly loaded/coded in database and issued to appropriate vendors for bidding.
- Direct activities of project coordinator(s) to ensure project progresses on schedule within the client’s budget.
- Analyze vendor bids to present the most advantageous bid matrix to client based on product quality, logistics cost, service, schedule and budget.
- Prepare project status reports for management and clients.
- Review expediting reports, take corrective action with vendor(s) and modify schedules or plans as required.
- Develop and maintain positive and collaborative communication and relationships with client/designer/contractor/logistics provider and vendors.
- Travel to project sites and client offices for kick-off meetings, model rooms, and/or manufacturing facilities to review project status.
- Coordinate activities with purchasing, expediting, warehousing, installation, OS&E and project accounting departments to maintain the smooth flow of the project.
- Identify punch list items that are within the scope of the purchasing responsibility respond to complete and close-out projects.
- Hire, train and supervise 1 – 3 project coordinators. Plan, assign and direct work, appraise performance, provide coaching and disciplinary action. Address and resolve problems and complaints, enlisting the help of supervisors, as appropriate. Carry out supervisory responsibilities in accordance with the organization’s policies and applicable laws.
- Participate in sales presentations to prospective clients as needed, and effectively present Bray Whaler’s services, capabilities, and value in a clear, compelling manner.
Skills/Abilities Required:
- Proficiency and speed with MS Word, Windows and Excel
- Accuracy & detail orientation for error free work
- Professional written and verbal communication skills
